Transmittals
Transmittal software that records who received what
A transmittal in Drox is a formal issue of approved revisions to named people, with a cover sheet on your letterhead and a record of who acknowledged it. No spreadsheet of what went out, no inbox search to prove it.
Pick documents, not files
The picker lists each document's latest approved revision, filtered by its issue status and stage, so the revision you send is the one the register says is current.
- Documents listed and printed in document-code order, one type at a time
- Filters read the revision being sent, never a stale document default
- Only approved revisions can be picked
A cover sheet on every issue
Every issue email carries a generated PDF cover sheet with your organisation's logo, the transmittal number and each document's code, title, revision and status.
- Your letterhead, set once in Settings
- Files over the attachment limit go by a private download link
- A zip package of the issued files, named so appendices sort beside their drawing
Acknowledgement you can show
Recipients acknowledge from a link in the email, with no account needed. Reports list what is still unacknowledged, by recipient.
- To is worked out from the primary recipients' companies; CCs are kept informed
- Recipients come from the project's members, and a new one is invited through the same flow as the People page
- A/B/C/D review codes on returned documents
Questions
What is a document transmittal?
A formal record that a set of documents at specific revisions was issued to specific people on a specific date, usually with a cover sheet. It is how engineering projects prove what the contractor was given.
Do recipients need a Drox account?
No. Outside recipients get the email, the cover sheet and a link to acknowledge and download. Project members can also open the transmittal in Drox.
What happens when the files are too large to email?
Drox checks the stored sizes before sending. Over the limit, the email lists the files and links to a private download page instead of bouncing.