Document control
Document control software for engineering projects
Drox keeps every drawing and document in one controlled register: coded, revised, reviewed and issued with a record of who did what. Built in Australia for solar, BESS and grid connection projects, where a superseded drawing on site is a real cost.
A drawing register that cannot drift
Every document gets a code from your own format, and every revision keeps its file, its stage and its issue status. The register shows the revision that was actually issued, not a guess.
- Document codes built from your organisation's own format, sorted naturally (DRG-0009 before DRG-0010)
- Issue statuses are your organisation's list; once an IFC revision is approved, every later revision must be formally issued
- A revision's status is earned through review, never typed back to Draft to delete it
- Deleted documents go to a recycle bin and keep their code; erasing one for good takes an emailed code and thirty days
Review before issue, on the drawing
Reviewers mark up the PDF itself, raise numbered comments and give a verdict. On projects that need it, a strict review chain produces every status and records who reached it.
- Markup, callouts and threaded comments on the sheet
- Comment reference numbers are never reissued, so a returned comment sheet always lands on the right comment
- An Excel comment response sheet for people who will never log in
- Overlay two revisions to see what changed
Issue with a record
Approved revisions go out on a transmittal to named recipients with a generated cover sheet, and acknowledgement is recorded per person.
- Recipients are project members, so nothing is issued to somebody who was never invited
- Large files reach outside recipients by a private link instead of bouncing
- Every approval and issue is in the audit trail
Owners, EPCs and consultants on one register
Visibility is set per party, so the client's engineers, the EPC and the designer each see what is shared with them. Guests from other companies are included at no extra cost.
- Party-scoped visibility on documents, folders and correspondence
- Project files stored in the project owner's storage, including SharePoint or Dropbox
Questions
What is document control software?
Software that keeps a project's drawings and documents under control: one register, a unique code per document, revision history, a review and approval process, and a record of what was issued to whom. Drox does all of that and adds AI review and a field app.
Can we keep our own document numbering?
Yes. The document code builder takes your organisation's format, and issue statuses are your own list. The built-in IFC and As Built statuses can be renamed but not removed, because the issue lock depends on them.
Do people from other companies need a paid licence?
No. Guests from other organisations are included at no extra cost, and visibility is controlled per party so each company sees only what is shared with it.
Can we import an existing register?
Yes. Documents can be created from a client's register with only their codes, and the register sorts and filters them like any other.